5.1.1. Raw Material Management

Inventory management in Ritapos is based on raw materials. You must first add the raw material categories and raw materials you will use in your recipes to the system.

You can do this from the "Inventory & Recipes" section in the menu, just like adding a product category and product.

On the page opened from here,

you can first add raw material groups and then add raw materials under the relevant group.

The unit field in the raw material form can contain values such as item, case, package, or kilogram.

Because a product recipe is unlikely to consume a raw material by the case, when an option such as case, package, or box is selected, the contents of the case must also be defined for the relevant raw material in the form that opens.

In the "Quantity in One Item" field at the bottom of the content information, enter the quantity as items, grams, or milliliters according to the unit that will be consumed in the recipe content defined later. When the content unit is selected, the relevant unit also appears next to the "Quantity in One Item" heading.

Example: The raw material named "New Pink Blue Hot 8 Oz Cup" in the "Cup, Lid, Straw" raw material group is received into inventory by the case, with 1,000 cups in each case.

The inventory code at the end of the form is a field you can use to associate your data with your previous system if you track inventory in another system.

Franchisor Settings

Because franchisors receive orders from their dealers, they see additional fields in raw material settings. The raw material's cost to the franchisor and its selling price to dealers must be entered in the relevant fields.

Products such as fresh fruit and vegetables are generally not sent from headquarters to dealers. When raw materials that will be included in such recipes but cannot be ordered from the central warehouse are entered into the system, this form can be used to keep them off the order list.

Defining Inventory in the System

The inventory button in the menu takes you to the page where you define raw material inventory levels. On this page, you can set inventory limits for any raw material, edit your inventory, and increase inventory quantities one by one.

You can edit the inventory quantity with the form opened by the Edit button.

You can increase your inventory with the Increase button.

The inventory increase form also asks you to enter your purchase price. When you press the "Increase" button, your average cost is calculated based on your current inventory and recorded in the system.

You can define your minimum inventory level in the system with the Settings button. When inventory is below the acceptable minimum quantity, the inventory quantity is shown in red in the table.

Entering Inventory from an Invoice

You can also enter delivery notes or invoices with delivery notes received by your business into the system from a single page. This increases raw material inventory in bulk. The costs of the raw materials are also recalculated together with inventory by averaging them with your existing inventory. To do this, press the "+" button next to the inventory heading.

After selecting the raw material on the left side of the form that opens, enter its quantity and unit price and press the Add button to add it to the table on the right.

After adding all raw materials to the table, you can add all the contents to your inventory with the "Add to Inventory" button.